Office and HR Admin Assistant

A luxury skincare brand is on the hunt for a dedicated Office and HR Admin Assistant to be based in London for a hybrid role – 4 days in the office, 1 day working from home.

The role

As an Office and HR Admin Assistant, you will be acting as the first point of contact for incoming communications to the business, while working closely with the wider office team to ensure the smooth running of the operation.

Your key responsibilities are:

Office Admin

• Manage reception area and look after visitors
• Run small errands as and when required to collect/drop off items
• Arrange domestic and international couriers and send smaller items at the Post Office
• Order water, coffee, snacks, weekly shop, replenish stationary/office supplies when required
• Maintain company equipment and equipment logs
• Assist with gifting for press events and corporate events
• Coordinating couriers for press send outs including gift wrapping
• Support press with completing order forms for large events
• Support PR with maintenance of stock
• Oversee and regularly review the work carried out by the contractors to ensure the required standards are achieved and maintained
• Support with scheduling of supplier/contractor visits
• Monitor and communicate any maintenance issues such as lighting and building small office furniture such as chairs and report this ongoing
• Work to ensure the office is kept tidy and in good condition
• Set up meeting spaces for company events and help the running of the meetings
• Track office stock, and manage the records for employee allocation of stock
• Send back stock to the warehouse as and when required

HR Admin 

• Maintain accurate and up to date employee records in HR Database
• Generate monthly reports to Senior Hr Manager and Chief of people on sickness, birthdays, anniversaries
• Support Chief of People with induction by coordinating the induction programme
• Chasing references before employee starts highlight any issues to Senior HR Manager and Chief of People, providing general admin support to the HR team
• Schedule meetings, prepare agenda, maintain HR documentation
• Send out contracts and offer letters ensuring we have signed and returned documents
• Help support Senior HR Manager and Chief of People by providing general admin support

How you’ll dazzle us

Our ideal candidate is someone with experience in an office support role, a positive and proactive attitude, and a strong attention to detail. You should be able to handle multiple tasks in a fast-paced environment, communicate effectively with all levels of staff, and work independently while adapting to changing priorities. Excellent time management, organisation skills, and proficiency in Microsoft Office are also essential.

What’s next

If you fit the role requirements, apply today via the form below!