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Diary Manager and Assistant to the Director

Full Time

+1

London

£29,399 p.a

The British Museum is searching for a dedicated Diary Manager and Assistant to the Director to take on a full time temporary assignment until 5th August 2024.

The role

As Diary Manager and Assistant to the Director, you will provide the Director with efficient management of his diary, manage his national and international visits, as well as expenses and the catering budget for meetings. You will also lead on the coordination of VIP visits to the British Museum and manage the programme of staff engagement talks.

An overview of your key responsibilities include:

  • Diary management includes scheduling the Director’s meetings, travel, and ensuring deadlines are met.
  • Communication involves managing invitations, informing colleagues of meetings, and creating documents for the Director.
  • VIP visit coordination requires planning itineraries, arranging tours and meetings, and adhering to protocols.
  • Managing internal events includes organising weekly staff breakfasts and ensuring alignment with the communication strategy.
  • Supporting the Director and the team includes managing expenses, processing invoices, and providing general administrative support.

How you’ll dazzle us

Our ideal candidate is someone who has their A-levels or equivalent and is proficient in standard office software (Word, Outlook, Excel, PowerPoint). An understanding of senior diary management and strong administrative skills is essential. Experience creating presentations and working with high-level individuals is a plus, especially in a museum or cultural setting.

You possess excellent time management, communication, and interpersonal skills. You are able to prioritise tasks, work independently under pressure, and handle confidential information with tact and diplomacy. A flexible and adaptable approach is key, as you’ll be working in a fast-paced environment with shifting priorities.

You are required to produce a physical DBS certificate.

What’s next

If this sounds like the ideal role for you, apply today via the form below!

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    Specialist Recruiter

    Raffaella Necci

    Raffaella Necci

    Museums and Heritage Recruiter

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